Undertaking

I confirm that all the information given on this form is accurate.

It is a condition of any offer of a place that parents/guardians have given all the information relevant to the application, including details of academic, behavioural and/or social problems. Where it is discovered that information has been withheld, the student placement may be withdrawn. If, at some future date, it becomes evident that we are unable to meet a child’s educational and/or social needs at GIS, we reserve the right to withdraw the school place. I consent to my child having an entry interview and assessment, if this is considered necessary by the Head teacher, and I agree to abide by the school’s decision. In the event of a child being awarded a place at Gheras International School, parents/guardians undertake and agree that the Gheras International School is absolved from any responsibility for:
 

• The loss or damage of valuable items.
• Accidents or mishaps occasioned by participating in normal life activities including, but not limited to, organised sports, school trips, gymnastics, informal play, design and technology and practical work.
• The welfare and safety of the student outside the normal timetabled day including activities supervised by Gheras International School staff. This includes safe delivery and collection of students to and/or from Gheras International School. Please note: it is the responsibility of parents or appointed adults to ensure that Students are dropped off and collected from school at the appropriate time.
• Any resulting accident or mishap should a student take unilateral action which is extra-curricular and without permission including, but not confined to, leaving the premises without permission.

I/we accordingly release and absolve the members of the Board from all personal liability in respect to the affairs of the school.

I agree to abide by all the Rules and Regulations of the School and accept that the decision of the school management in any matter relating to the administration of the School is final.

I agree that photographs/video or movie clips of my child may be used by GIS in promotional materials such as the school website, in-house slide presentations, brochures, local/international press, and in the Yearbook.

I understand that in joining GIS, I agree that my child will take part in the whole school curriculum and cannot choose to opt out of any particular part of the curriculum during the academic year.

I understand that it is my responsibility to ensure that school fees for my child are paid by the due date. Should fees not be settled by 14 days after the due date, I understand that my child’s seat at GIS will be withdrawn without further notice. Where companies are paying school fees directly, the parents are ultimately responsible and the above deadlines must still be adhered to.

I understand that it is my responsibility to submit TWO MONTH’S NOTICE IN WRITING before the end of the last academic term attended by my child. Where companies are billed directly for school fees, it is still the responsibility of the PARENT to give GIS the required notice period in writing.

IT IS A REQUIREMENT OF THE SUPREME EDUCATION COUNCIL THAT A COPY OF YOUR CHILD’S QATAR RESIDENCE VISA/QATAR ID NUMBER AND IMMUNIZATION RECORD BE ON FILE AND AVAILABLE FOR INSPECTION.

Failure to supply this documentation when your child is a full time registered pupil attending GIS may result in your child being asked to be withdrawn from the school.

Entrance Assessment

When your child’s application moves higher up the waitlist, his/her paperwork will be reviewed by a member of our School to ascertain whether an assessment is required. If an assessment is recommended, the Registrar will email you to invite your child in to spend part of a morning in the age appropriate class in order to be assessed. Should your child decline to attend the assessment, your application will be removed from the waitlist without further notice. If your child is not yet in Doha, please telephone the Registrar when he/she arrives in order to arrange this appointment. A QR 200 non-refundable assessment fee per child is to be paid prior to a child being assessed.

Special Needs

Children of any nationality will not be admitted if they are assessed by GIS to have learning and/or behavioral difficulties and the School is unable to offer an appropriate curriculum or facilities.

Waiting Lists

Because the school limits class size to a maximum of 20 pupils for Foundation Stage and 24 pupils for Key Stages 1-6 we often have wait-listed applicants in most of our year groups. Acceptance of the registration form does not guarantee a place at the School.

Acceptance

After a satisfactory assessment, and provided a seat is available, the Registrar will contact you via email or phone to offer a place.

If, when offered a seat and it is declined, we will remove the pupil’s name from the waiting list and offer the parent the opportunity to make a new application.

If a seat is offered and accepted and payment made, but the pupil has yet to arrive in Doha it is only possible to pay for one term before the pupil must attend. Failure to attend at the beginning of the 2nd term will result in the place being withdrawn. 

Invoice for the First Term’s Fees and Additional Fees

Upon your acceptance of the offered place, the Accounts Office will prepare an invoice. The invoice will be for one term’s school fees, the registration fee, seat reservation fee, books fee and uniform fee. Payment guidelines and a due date will appear on the invoice. This invoice must be settled in full by the due date as stated on the invoice to secure your child’s place. Registration fee and tuition fee is just paid once for continuing students.

School Fee Policy

Payment of School Fees Policy

The academic year is divided into two terms. The tuition fee is payable in two (2) installments due on the dates specified for each term. There are no reimbursements for absence or illness. Fees are subject to annual review.

Fees additional to those describe below are payable in respect with certain matters. These include but are not limited to costs for trips and visits, extra learning support and optional out of hours lessons for certain students. Such additional fees will be charged separately on a case by case basis.

Due Dates for Payment of Fees:

1. 1st Term Fees: payable immediately after acceptance.
2. Other fees (Registration, Seat Reservation, Books & Uniforms): payable on or before September 1st
3. 2nd Term Fees: payable on or before December 1st

Unpaid Fees

The following procedure will be followed when fees are not received by the due date.

1. A text message and an email will be sent five (5) days after the due date.
2. A letter will be sent home with the student ten (10) days after the due date.
3. The student’s place will be withdrawn fourteen (14) days after the due date mentioned.
4. In the case of a dishonoured cheque, the fees must be paid in cash within three (3) days of being notified.
5. In the case of financial hardship, this must be communicated to the School CEO and Founder in writing.
6. In cases of non-payment, any other school or educational establishment to which your child will be transferred will be informed of the outstanding fees.
7. Refund of Fees Paid in Advance for the New Academic Year

Fees will only be refunded under the following circumstances:

• 100% refund of the tuition fees, where 1st Term Fees have been paid and written notice is given two (2) months before the end of the 2nd term of the previous academic year. QR 1000 will be charged as registration fees.
• 50% refund of the tuition fees, where 1st Term Fees have been paid and written notice is given no less than 45 days before the end of the 2nd term of the previous academic year. QR 1000 will be charged as registration fees.
• No refunds will be given after the mentioned deadlines.

Transferring a student to a different school 

In case a student will transfer to a different school, an acceptance letter from the new school has to be submitted before December 1st of that Academic Year.

Declaration:

I/We hereby acknowledge that I/we have read and understood the Fees Policy and Refund Policy of Gheras International School.